Export the Moodle Calendar to Outlook

This article describes how to synchronize their Moodle calendar events with their Outlook calendar.

Students can benefit from having their Moodle calendar and Outlook calendar events in one place. This article discusses how to sync Moodle calendar events to the Outlook calendar.

Use this link to view a video demonstration of this process. 

Export Calendar from Moodle

• Log in to Moodle.
• Open the Moodle Dashboard via the menu at the top of the Moodle screen.

• Below the calendar, there is a link labeled “import or export calendars.” Click the link to open the “Import or export calendars” window.

• Click “Export calendar.”

• You’ll be prompted with options for exporting:
  • Events to export: Choose whether you want to export all events or just those related to a specific course.
  • Time period: Select the time period (e.g., this week, this month, or a custom date range). (Please note that the custom date range is set by the Moodle administrator and can’t be changed by the user.)

• To generate a calendar URL, click "Get calendar URL." To download an .ics file, click "Export." It’s recommended to use the calendar URL as this option will perform a daily sync of new Moodle events to your Outlook calendar.

Import into Outlook

• Option 1: Using the URL
  • Copy the URL from Moodle.
  • In Outlook (web only), go to your calendar.
  • Click “Add calendar.”

• Select “Subscribe from web.
• Paste the copied URL and click “Import.”

• Option 2: Using the iCalendar (.ics) File
  • Download the iCalendar (.ics) file from Moodle.
  • In Outlook:
    • For the web version: Open the calendar, select “Add calendar”, and click "Upload from file." 
    • Use the "browse" button the select the downloaded .ics file on your device. 
    • Select a calendar to upload the file to. Click "import."

• For the desktop version Open the calendar, select “Add calendar,” Import ICS, and upload the .ics file.

• Use the "browse" button the select the downloaded .ics file on your device. 
• Select a calendar to upload the file to. Click "import."

Sync with Outlook Calendar

• If you used the URL option, your Outlook calendar should now sync automatically with your Moodle calendar. Any new events added to Moodle will appear in your Outlook calendar.
• If you used the .ics file, you'll need to manually import the file whenever changes occur, as it won't sync automatically.