Scan & Send (Faculty & Staff)

Faculty & staff can scan & send documents with Canon devices on campus.

These instructions explain how to use the Scan and Send feature on the Canon printer/copier. This option allows you to scan files and send them via email to yourself or others, or save them directly to a flash drive.

I. Scan and Send using Email

1.) Touch your Phoenix Card to the Blackboard card reader to login

2.) Select 'Scan and Send'

You will see the following options:

1. Address Book - Use this to look up email addresses for members of Elon University.
2. One-Touch - Recommended only for advanced users. To learn more, visit Canon's eLearning site.
3. New Destination - Provides several options (pictured below).
4. Send to Myself - Emails the scanned document directly to your Elon University email account.

Address Book

The Address Book, by default, begins searches with the First Name. To search only by last name, enter *^ before entering the last name.

• When selecting Address Book, choose 'Search by Name' and enter the name on the screen above and tap OK.

New Destination

1. E-Mail - This will allow you to enter an email address for someone outside of Elon University.
2. I-Fax - This button is non-functional.
3. File - This button is non-functional.
4. Store in Mail Box - This button is non-functional.

3.) Once you have specified the email address and tapped OK, press the Start button.

II. Scan and Send using a Flash Drive

With Canon printers/copiers, you can scan documents to save on a flash drive or you can print documents already saved on a flash drive.

1.) Insert your flash drive in the USB slot

2.) Touch your Phoenix Card to the Blackboard card reader to login

3.) Select 'Show All'

While multiple options are listed, flash drives are used through 'Scan and Store' and 'Access Stored Files.'

• Scan and Store - Use this option to scan documents and save them to a flash drive.
• Access Stored Files - Use this option to print documents already saved on a flash drive.

4.) Regardless of choice, the next screen you will see is below. Choose 'Memory Media.'

5.) Select your flash drive

6.) If you’re printing files from a flash drive, select the files you want to print. If you’re saving a file to your flash drive, enter a file name. Finally, press the 'Start' button to begin the process.

7.) When completed, press the eject button before removing your flash drive.

III. Scan and Send to Fax

Faxing capabilities are not available on Canon printers/copiers. To fax a document, first use the Scan and Send feature to email the file to yourself. Then, use the Fax Utility on your computer to send the fax. A RightFax number is not required for this process. If you need the Fax Utility installed, please contact the Technology Service Desk at 278-5200.