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I. Create a Folder for Purchase Request emails
1.) Right-click 'Inbox' from Microsoft Outlook and select 'New folder...'
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2.) Title the folder 'Purchase Requests'
3.) Your Purchase Request folder is now created.
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Folders in Outlook are organized alphabetically. If you wish to see the Purchase Request folder at the top of your Outlook list, perform the following:
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Right-click the Purchase Request folder
- Select 'Show in Favorites'
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The Purchase Request folder will now appear in the "Favorites" list at the top of Outlook.
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II. Creating Filter Rule
1.) Click 'Rules' from the Ribbon and select 'Manage Rules & Alerts...'
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2.) Click 'New Rule...'
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3.) On Step 1, select 'Move messages with specific words in the subject to a folder'
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4.) On Step 2 of the same window, click the 'specific words' hyperlink
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5.) Type 'Purchase Request from' in the field (1), click 'Add' (2), and click 'OK' (3)
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6.) Back on the Rules Wizard, at Step 2, click the 'specified folder' hyperlink
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7.) Select the 'Purchase Request' folder from the list (1) and click 'OK' (2)
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8.) Back at the Rules Wizard, click 'Finish'
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9.) Click 'Apply'
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10.) Click 'OK' and close the window. You've now created a rule to send Purchase Request emails directly to the Purchase Request folder!