Review Applicants in AppTrack

Summary

In the APPLICANT TRACKING MODULE, the Postings menu provides access to postings by position type. Locate and open the posting to the Applicants tab to see applications, résumés, cover letters, answers to supplemental questions and other assessment factors, and references.

At the appropriate point in your organization's process, you can review qualified applicants and select those you want to interview. Your organization's standard practices determine which of these operations you can do.

Terminology

In place of applicant, your organization may use the term candidate.

In place of posting, your organization may use a term such as announcement, requisition, workforce request, or open position.

In place of special handling list, your organization may use a term such as restricted list or FYI.

Procedures

To see who has applied to a posting:

1. Locate and open the posting.
2. Follow the Applicants link to open the list of applicants.

If an applicant is on a special handling list, this information is presented.

To view an applicant's uploaded documents such as cover letter and résumé:

1. Locate the applicant of interest, whether from the complete list of applicants on the posting or from a supplemental question statistical detail. In either context, the list of applicants includes links to each applicant's uploaded documents.
2. Follow the link to the document of interest. It opens.

To view an application:

Select the applicant of interest, whether from the complete list of applicants on the posting or from a supplemental question statistical detail. The application opens.

The certification section of the application shows whether the application was submitted by the applicant or by an HR user on behalf of the applicant.

To view an applicant's references:

1. View the application.
2. Follow the Recommendations link to see a list of recommendations from the applicant's reference providers.
3. Select the recommendation of interest to view it in detail.

To view a collection of applicant documents:

You can review more than one applicant document at a time. You may choose to view all the documents for an applicant, specific applicant documents for each of a group of applicants, or all applicant documents for a group of applicants.

1. On the posting's Applicants tab, check the boxes to select the applicant or applicants of interest.
2. From the Actions menu, select Download Application PDFs. A dialog box opens.
3. Select the types of documents you want to view, then select Submit. The system creates a PDF containing all the documents that you request.

The resulting PDF includes bookmarks to allow you to go directly to each applicant's documents.