Information About the Supervisor Work Agreement Rapid Rehire Process

Access Supervisor Work Agreement Rapid Rehire Form

As a primary supervisor, you can choose eligible student staff members to rehire and complete their work agreements in one process in OnTrack. Once logged in, click on OnTrack for Staff. Under the section labeled Time Entry and Approval, select Supervisor Work Agreement Rapid Rehire.

List of students

You will see a list of eligible students if they meet the following criteria:

  • Have an open position with you as their primary supervisor
  • Have a closed wage record for that position
  • Have a completed I-9 form on record
  • Have completed appropriate visa information, if needed
  • Have an alternate supervisor on record

The following information is displayed for each eligible student based on the current position and wage information:

  • University ID
  • Name
  • Position ID
  • Position Title
  • Pay Rate
  • Alternate Supervisor

Check to Rehire

To rehire a student, check the box in the column labeled "Check to Rehire".

Start Date

Enter the date you want the student(s) to begin working in the "Start Date" box next to the student's name. You can enter different start dates for different students. To hire multiple students with the same start date, enter the date you want the students to begin working in the box titled "Start Date for All". Click SUBMIT at the bottom of the page.

Confirmation

Once you are directed to the confirmation page, check to ensure the list of students is correct, read the terms of agreement and click SUBMIT to submit the work agreements.

Email Notifications

You will receive an email confirmation with a list of the students you rehired.

Each student will receive an email asking them to log into OnTrack to accept the work agreement. Once the work agreement is accepted, you will receive an email stating the work agreement is complete and the student may begin working. Please keep in mind the student is NOT to start working until you receive that email.

Details

Article ID: 77478
Created
Mon 5/6/19 11:32 AM
Modified
Tue 8/6/19 3:32 PM
Internal or External
External