Time Entry for Hourly Staff

Access your timesheet

Video Link: View the "Access your timesheet" video from the attachments on the right side of this page under Details.

Hourly staff timesheets can be accessed through OnTrack. Once logged in, click on OnTrack for Staff. Under the section labeled Time Entry and Approval, select Time Entry to access your timesheet.

Choosing a timesheet

Video Link: View the "Choosing a timesheet" video from the attachments on the right side of this page under Details.

The Time entry screen will display the positions you currently have with Elon. Select the particular position and supervisor for which you are entering time by clicking on the box in the column labeled “Choose Only One” and then click on SUBMIT. If you work in multiple positions, you will need to enter time for each position separately. You may enter time for only the positions and pay periods that are displayed. If your position is not displayed, please contact your supervisor, next contact would be Human Resources.

Entering your time

Video Link: View the "Entering your time" video from the attachments on the right side of this page under Details.

After selecting the position for which you are entering time, the Time Entry screen will be displayed. Note the position information is displayed at the top of the screen.

Enter the numbers of hours you worked each day. After entering time worked, simply click SUBMIT to save. The SUBMIT button can be clicked as many times as needed as time is entered and/or changed throughout the pay period.

If you are not sure if you need to use one of these other types please consult your supervisor.

Vacation hours should be entered in the column labeled "Vacation Hours". Sick time should be entered in the column labeled "Sick hours". Other hours, such as Bereavement, Callback, Closed/Delayed (non Holiday), Holiday (>30 Days Employed), Jury Duty, Pager - Carry Pager, Personal Leave, Staff Day, Unpaid Leave, Worked Graduation Ceremony, Worked Holiday, Required to Work-Closed/Delayed and Volunteer Leave should be entered in the column labeled "Other Time Hours" and the appropriate selection should be made under "Other Time Types".

If you need more than one line for a work day, click the "Insert Line" box at the end of the row for the correct day and click SUBMIT. Make sure you have NOT checked the electronic signature box.
 

Once you click SUBMIT, the timesheet will refresh with the new line.
 

You are encouraged to enter and submit time on a daily basis or after each work period. If you save without signing the timesheet, your confirmation will state: “Time Entry Status: Not Complete.

Signing and sending your timesheet

Video Link: View the "Signing and sending your timesheet" video from the attachments on the right side of this page under Details.

At the end of the pay cycle or whenever you are done entering all your time for the pay period, click on the box near the bottom where it says “Checking this box becomes your electronic signature acknowledging your submitted time as accurate and ready for supervisor approval” and then click on SUBMIT. This will advance your timesheet to your supervisor for review and approval.

You will no longer be allowed to access your timesheet for this period once you have electronically signed your timesheet. If changes are needed, either your supervisor will need to make the changes or your supervisor will need to reject the timesheet so that you can make the needed changes, electronically sign and re-submit the timesheet to the supervisor. Only if the rejection of the timesheet is done before the staff submission deadline will the system open the timesheet for the staff member

Once you electronically sign your timesheet, your confirmation will state: “Time Entry Status: Complete”.

Details

Article ID: 77493
Created
Mon 5/6/19 11:47 AM
Modified
Mon 7/15/19 11:13 AM
Internal or External
External

Files (4)

mp4

Access your timesheet.mp4

5/6/2019 11:48:51 AM 
mp4

Choosing a timesheet.mp4

5/6/2019 11:48:58 AM 
mp4

Entering your time.mp4

5/6/2019 11:49:06 AM