How to Modify Outlook Calendar Entries without Sending Email Updates

Microsoft does not currently offer the option to update a meeting invite in Outlook without sending an update to all the meeting attendees. That does not mean it is impossible. This article outlines a simple workaround.

Note that while this article covers how to modify one entry without sending an email update, you could easily modify multiple entries at once using this process.

1.) Put Outlook into "Work Offline" mode

An image of the send/receive tab labeled 1 and work offline labeled 2.

To do this, click the Send / Receive tab, then click the Work Offline icon.

2.) Verify you are no longer connected in the bottom-right area of the status bar

An image of the working offline link message circled.

Note: You will not be able to send or receive emails or calendar invitations while you are Working Offline, though you will be able to write emails and create calendar entries.

3.) Update your calendar entry, then click "Send Update"

An image of the send update button, circled.

This will generate an automatic email to the attendees for this meeting. However, this email will go straight to your Outbox because you are in Working Offline mode. Your Outbox is a holding area for emails you've sent, but have not been delivered to the servers yet (this means they're still living on your computer).

4.) Switch back to the Mail area of Outlook and open the Outbox folder

An image of the outbox location, circled.

The email update you've just created is being stored here. It will not be delivered until you disable Working Offline mode.

5.) Select and delete the email update

An image of the outlook item labeled 1 and the delete button labeled 2.

6.) Take Outlook out of "Work Offline" mode

An image of the update option labeled 1 and work offline labeled 2.

To do this, click the Send / Receive tab, then click the Work Offline icon again.

7.) Verify you are connected to the email server in the bottom-right area of the status bar

An image of the connect to microsoft exchange message, circled.

Details

Article ID: 79124
Created
Fri 5/24/19 12:19 PM
Modified
Mon 7/15/19 10:13 AM
Internal or External
External