Migrating Files from Moodle to Microsoft Teams

Downloading content from moodle

1.1. Open the course

Navigate to your Moodle course containing the files you want to relocate to Teams.

1.2. Download course content

Once there, select "More" from the navigation menu at the top of the course to expand the drop-down menu. 

Top menu of the course, options are displayed in this order: Course, settings, Participants, Grades, Reports, More. The option more has a yellow highlight indicating is the option you need to select.

Click on the "Download course content" option. This will open up a new pop-up menu asking if you are sure you want to download the content. Click on download and it will download the content into your computers downloads folder

"More" dropdown menu open showing the options top to bottom: Question Bank, Content bank, Course completion, Badges, competencies, filters, Download course content (highlighted in yellow as the option to select)

Creating a Teams Space

If you already have a Teams space set up, you can go directly to step 3.

2.1 Create a Team

Open the Teams application. In the top right, click "Join or create team" + "Create team". 

Teams dashboard menu, with teams dashboard tab and create a time buttons highlighted.

2.2 Setup

To set up your team, you will use the "Staff" template.

  1. On the left, select "From template". 
  2. Select the "Staff" template. + "Use this template" . If you are creating a private space where only invited users can view content, select Private (recommended). If the team needs to be discoverable to everyone at the university (all faculty, students, and staff), select Public.
  3. Give your team a name and add a brief description.  Descriptions are helpful in providing context for future team members who are new to the university, the committee, etc.
  4. Select the" Create" button in the bottom right of the screen.
  5. Next, you will be asked to add members to your team. This can be done by typing the names or emails of the people you want to be part of the team, but this can be done later by selecting "Skip" to move on. 

Create a team menu. Highligh on create a team from template option and staff template.

Create a Shortcut to OneDrive

3.1 Go to the documents of your team

Navigate to the Team, then select a channel from the navigation on the left, from there you can click the shared tab at the top

3.2 Add short cut to drive 

Open the Shared tab at the top, underneath the search bar From the navigation at the top, select Add shortcut to OneDrive.  You may need to open the 3-dot menu to see more menu options.

Dropdown menu from the top bar in the files menu. Highlight in the Add shortcut to one drive option

Migrate file into teams

Note: During the extraction process, you may receive Unspecified Error messages. Take Screenshots of these files and paste them into a Word document so you can add them manually later. Next, skip the file to continue the extraction process.

Windows Users

Mac Users

Organize Files

Navigate to Teams or the shortcut within your OneDrive There will be a new folder with the course name that will contain sub-folders for each assignment, file, forum, Quiz, URL, etc.   Remove folders of content that will not be used, like quizzes, forums, assignments, etc. Each file and folder will be placed in separate sub-folders denoted with the words “File” or “Folder” in front of the name of the Moodle content. Within each folder, there is a sub-folder named “content”. To make it easier to navigate and locate files, create new folders within the Teams channel, and use the Move to option to relocate files into the appropriate location.  

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