All potential IT projects should be submitted through our IT Project Request form. The objective of the request is to provide IT with the information necessary to determine the initial size and complexity of the project, classify the project and route the next steps.
Once the form is received, we will follow the process below to gain a better understanding of the request and the required resources in order to make an informed decision about next steps. Project requestors will be kept up-to-date throughout the process.
Status: Investigating - Gather and review the following request information:
- IT Priority
- Timeline
- Requestor and Sponsor
- Description
Status: For Review/Approval (First Review) - Decision point for directors
- Quick Go/No Go for moving forward (awareness)
Status: Gathering Requirements
- Request vendor materials
- Send Vendor Questionnaire to vendor to complete sections 5-9
- Request preliminary SOW
- Request terms for redlining (Word)
- Request vendor to sign SPR
- Determine IT resource impact
- Determine project complexity (rubric)
- Determine work needed (SOW)
- Schedule IT/vendor Q&A meeting
Status: Reviewing Requirements - Review vendor materials
- Agree on terms
- Determine project complexity (rubric)
- Information Security review and approval
Status: For Review/Approval (Final Review) - Decision point for directors
- Go/No Go
- Agree on timeline
- Assign project lead and team
Status: Committed
- Agreed to complete
- Request moves to the Committed Work list