Purpose
To establish a guideline for the membership and meeting of the Change Advisory Board and Emergency Change Advisory Board.
Scope
Identifies areas for Change Advisory Board & Emergency Change Advisory Board membership and meeting times.
Definitions
Change Advisory Board (CAB) – A selected group of representatives from throughout Information Technology that: exists to support the authorization and approval of changes; assists with the assessment and review of Change Requests; and provides guidance to the Change Manager.
Change Manager – The owner of the change management process with authority over normal change approvals and leader of Change Advisory Board meetings.
Emergency Change Advisory Board (E-CAB) – A selected group of representatives comprised of IT directors to provide approval on emergency changes.
Guideline
The Change Advisory Board will consist of membership from all levels of IT staff including: staff, assistant directors, and directors. Further, membership will be comprised of individuals from all IT departments: Infrastructure, Enterprise Solutions, Campus Technology Support, and Teaching & Learning Technologies. Membership is subject to change.
The CAB will meet weekly, either virtually, via MS Teams, or in person with meeting styles determined on a weekly, as needed basis. During these meetings, the CAB will discuss completed changes, discuss changes up for approval, and engage in discussion topics to help further evolve the change management process.
The CAB is designed to provide input and insight into proposed changes to help guide the Change Manager on approvals and acceptance of changes proposed to be pre-authorized. Decisions for approvals are consensus-based by CAB members. In instances of conflict or the inability to come to a consensus, director involvement will be sought.
The Emergency Change Advisory Board will consist of all IT directors. The E-CAB is involved in change management only upon the submission of emergency changes and has no official meeting times.