Microsoft Teams Usage Policy

Usage

To join or create a team using Microsoft Teams, team members and owners must abide by the following terms, conditions, and responsibilities.

Policies

Users of Microsoft Teams are expected to adhere to all technology policies, specifically the IT Acceptable Usage Policy as well as the Information Security Policy.

Guidelines

Team Creation

Teams can be created by individuals with Elon University Active Directory accounts. Each team will have at least one identified owner who will be the primary contact for IT. These contacts will be used if significant changes must be made to a team or if there is an issue or violation with a particular team. Teams may have multiple owners if the original owner elects to allow others the authority to edit their team.

Inactive Teams

Team owners will be notified through email if their inactive team is in danger of being archived or deleted (two separate notifications). If there is no response from the team owner within fifteen (15) days of the archival notification, a second team member will be contacted. If there is no response from any team members within thirty (30) days, the team will be archived for a period of six (6) months. (If there is a response and progress from a team member within the six (6) month timeframe before deletion, the team member can work with IT to re-activate their team.) If there is no response or progress from the team owner within fifteen (15) days of the deletion notification, a second team member will be contacted. If there is no response or progress from any team members within thirty (30) days, the team will be deleted.

A flow-chart describing the inactive team archival and deletion process.

Team owners are also able to delete, but not archive, their own teams at their discretion and should do so when a team is no longer needed.

Third-Party Applications

Third-party applications are disabled by default. Once the application has been vetted by IT, the application can be enabled for the Elon community. Team members or owners can submit a request for a particular application to be vetted.

Roles and Responsibilities

Role

Responsibilities

Team Owners

  • Point(s) of contact for IT
  • Ensure team members abide by technology policies and the Microsoft Teams Usage Policy
  • Manage access to team
  • Deactivate inactive teams
  • Abide by all technology policies

Team Members

Details

Article ID: 95090
Created
Thu 1/2/20 2:24 PM
Modified
Thu 1/16/20 3:22 PM
Internal or External
External