Commonly Used Tabs (Apps or Services for Channels)

Your team channel(s) may have additional tabs depending on the team type that was selected when it was created, or if a team member with the appropriate permissions has manually added more. Several commonly used tabs are listed below. Please also see: Adding a Tab.

Files

The Files tab is a OneDrive folder for your team that contains all the files shared on that channel. Files will show up here if they are:

  1. Added to the Posts tab by a team member.
  2. Uploaded by a team member in the Files tab.
  3. Uploaded to your team’s accompanying SharePoint Team Site.

These files will also appear in your OneDrive for Business account. You can view them in OneDrive by clicking Shared in the menu on the left, then clicking the name of your team under the Teams & Sites heading. Though team files are stored in OneDrive, they do not count toward your personal OneDrive for Business storage limits (even if you sync them to your computer).

Wiki

The wiki is a collaborative writing tool that team members can use to draft, edit, and even chat. It would not be a good choice for creating new documents (the Word or Files tab would be a better option). The wiki tab works best when it’s used as documentation for persistent resources (such as policies and procedures that new hires can refer to).

Notes

Notes is a OneNote notebook that every member of the channel shares. OneNote is a collaborative note-taking platform from Microsoft. Like the wiki tool, OneNote is a space where persistent resources can live. Notebooks created in Teams will also show up in the OneNote app (online, desktop, and mobile).

Planner

Planner is an Office 365 tool for tracking and reporting on tasks. Tasks exist in Planner as cards and can be assigned to group members. Members can update their cards with status reports, due dates, attachments, and comments or questions. Planner is one of the only tools that cannot currently be added to a private channel.

Tips for Tabs

Tabs are an easy and effective way to add valuable collaboration tools to a channel. Here are a few tips for getting the most out of tabs as you learn to use Teams:

1.) Only add the tabs you need 

Too many tabs can feel overwhelming to other team members, and Teams will truncate the list if you add too many to a channel.

2.) Keep tab names short and succinct

For example, a tab for OneNote wouldn’t need to be named “Our Team’s Weekly Meeting Minutes” when “Notes” would suffice.

3.) Link to an existing SharePoint site 

The SharePoint tab options allow you to add a document library from another SharePoint site, or display the site’s newsfeed.

Details

Article ID: 95978
Created
Thu 1/16/20 12:07 PM
Modified
Thu 9/30/21 2:13 PM
Internal or External
External