Connect Classroom Technology to Microsoft Teams

This article is designed to walk you through the basic steps of setting up a standard Elon classroom for a blended class session using newly installed technology equipment and Microsoft Teams. Following these steps, you will learn how to launch a live stream of your class session and, if desired, record the session for later sharing.

Note: The directions below instruct you to connect to the Avaya HCO20 in-class camera. These are the most common cameras, however several classrooms have 1 Beyond or Vaddio cameras (1 Beyond cameras are located in KLC 127, Carlton 221, and Lindner 208 while Vaddio cameras are located in Long 201, 203, and McMichael 115 and 329). The directions below still hold true with the exception of connecting the audio and video source. For these cameras, choose the following audio source: Microphone: "Shure P300 Echo Cancelling Speakerphone (3-Shure P300)"; Speaker: "Crestron (Intel(R) Display Audio)." For the 1 Beyond camera video source, choose Osprey VB-USL Video Bridge. For the Vaddio camera video source, choose to connect to the USB camera.

Get Started

  1. With a wipe from the sanitation station, wipe down the instructor station area.
  2. Turn the Crestron on.
  3. Turn the instructor computer on and log in.

Launch Teams

  1. On your computer find and open the Teams applications (if you are on your personal computer you can visit elon.edu/office365 and download the app from there).
     
    Note to instructors using a Mac: When utilizing the microphone, camera, and sharing screen functions in Microsoft Teams, you may be prompted to allow Teams access. Choose "OK" to allow access.
     
  2. Once you have launched Teams, click on the icon at the top right of the application that has your picture or initials.
     
  3. Choose Settings.
    • Under the Devices tab you may select the video and audio devices you would like to use. Devices can include:
      • Avaya HC020: The in room hanging webcam (if this option does not appear, press the power button on the provided remote to turn the camera on)
      • Instructor Station Microphone: Most likely listed as Microphone Array (RealTek Audio); may work best if you are positioned near the station
      • External Microphone: Will be listed if connected; may include USB microphones available for long-term checkout through Media Services
    • Under the General tab and the Application heading, we recommend checking the box beside “Turn on new meeting experience”. This opens up new options and makes sure that everyone sees the same thing. This will require you to restart Teams.
       
  4. Navigate to your desired Team and then Channel and click the Meet button in the top right. You may also schedule a meeting for that Channel by selecting the down arrow beside the Meet button.
     
  5. You should see your video in the box. You may also change the video and audio devices here by pressing the settings cog.

     
  6. Give your meeting a Title and the press the “Join now” button.

Manage Your Class in Microsoft Teams

  1. The class will see a notification in Teams that a meeting has started. They will also see a prompt to join the meeting in the Channel Chat.
     
  2. At any point during your class (meeting), you can change the camera or microphone used for input by selecting the three dots to the right of the raise your hand button, in the top right control strip. You can also turn off video or mute audio
     
    Note: If Avaya HC020 does not appear as an optionpress the power button on the provided remote to turn the camera on.
     
  3. To Record press the three dots and choose “Start Recording”. This will allow you to record and save the class session (meeting) for future use. The recording is automatically saved to Microsoft Stream and once it is available will be posted in the Channel chat automatically (usually take 5 to 10 minutes).

    You will also receive an email confirmation from with links to download or share the file directly.
     
  4. Select Participants in the control bar at the bottom of the screen to view a list of attendees. To adjust individual settings, select the three (3) horizontal dots beside the participant to view options, which include:
    • Mute Participant
    • Remove Participant
    • Pin user

Pin the Classroom Camera

  1. In Teams, you may view participants video feeds in Gallery, Large Gallery, or Together Mode. View, which displays video feeds in a grid format, or in Speaker View, which displays one speaker/video feed at a time based on the present speaker.
  2. If you want the Speaker View to maintain focus on a specific area, such as a whiteboard, find and select the video feed that shows the specified area. Then, click on the 3 dots in the bottom corner on the video and choose Pin Video from the list of available options.

Share a Presentation

  1. Open PowerPoint (or whatever program you want to share a presentation from). Load the file you want and choose to present it.
  2. Back in the Teams app, choose the Share Screen option. You will be given a selection of open programs and screens to share. Choose the PowerPoint presentation you are running or the screen.
  3. For remote students, the presentation will show on their screen. For in-room students, the presentation will show on the projector. There may be a small picture from the classroom webcam. You can choose to stop sharing at any time from the menu at the top.

End the Class

  1. When class is over, select the arrow beside Leave and choose “End Meeting” to conclude the Teams meeting for you and your students.
    Recording also will end, and after video processing is complete, you will receive an email confirmation from with links to access, download or share the file directly from the service. 
     

Explore Additional Features

Teams offers many other useful features. Check out our other resources:

Details

Article ID: 113919
Created
Fri 8/14/20 2:13 PM
Modified
Thu 8/20/20 11:57 AM
Internal or External
External