Move Technology in Office Spaces

When an office is moving to a new or temporary location, please do the following

Preparing to Move:

  • Obtain labels and boxes from your department chair or moving coordinator. They will also provide you with the schedule for your specific move.
  • If additional materials are needed, moving coordinators can request them by calling the Physical Plant at (336) 278-5500.
  • On each label, clearly write your name, the name of your new building, and your new office number using a dark marker and large characters.
  • Place labels on the sides of the boxes. For other items, position labels where they are most visible.
  • Be sure to label everything, including furniture, computer components, and boxes. If an item is not properly labeled, the movers will not move it!
  • Empty all filing cabinets and desk drawers. Pack those contents into properly labeled boxes.
  • Once empty, lock the filing cabinets and cover their locks with tape. You can either tape the key to the front of the filing cabinet or keep it yourself.
  • Label your trash can(s) and recycling bin(s) as well; they do not need to be boxed.
  • Pack other belongings as appropriate. 

Technology

Computers and Related Peripherals:

  • If you have a laptop, take the laptop and its bag with you. Leave only the peripherals, such as monitors and keyboards, behind in your office.
  • First, perform your regular data backup procedure. Verify that your data backup is current. Then, properly power down your computer and disconnect its cables. Label all large components, including laptops, monitors, printers, and scanners.
  • Pack your keyboard, mouse, speakers, and any small externally connected devices as you would any other item, and ensure that you label the box.
  • Bundle all loose cables together. If possible, place them in a box; otherwise, secure them with string or rubber bands. Remember to label any loose bundles.
  • Once you arrive at your new location, reconnect your computer in reverse order. If you need assistance with reconnecting, please call the Technology Service Desk at (336) 278-5200.

Telephones:

  • If you are using Cisco WebEx, there is no need to reconnect any hardware, as the WebEx application is already installed on your computer.
  • If you are using a Cisco IP phone, your phone number will remain the same. Please unplug your phone and place it in a properly labeled box. Once you move to your new location, you can reconnect the phone in reverse order. If you need assistance with reconnecting, please call the Technology Service Desk at (336) 278-5200.

Copiers:

  • To coordinate copier moves, please contact Campus Technology Support by calling the Technology Service Desk at (336) 278-5200. There is no need to disconnect or label any copier yourself.

 

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