Reserve Moseley Tables/Vans and On-Campus Meeting/Event Space in PhoenixCONNECT

Student Leader Training Videos

The following videos are recorded sessions of the Student Organization Leader Training. These sessions were meant to guide submitters on how to process event and van requests within PhoenixCONNECT. Please note that both sessions cover the same details for the presentation, however each session had an open question/answer session where students posed different questions. 

• Session 1: How to submit event and van requests
• Session 2: How to submit event and van requests

1. Sign in to PhoenixCONNECT

2. Find your organization to create an event

Your organization will be listed at the bottom of the banner on the left of your dashboard. Choose the icon of the organization you would like to submit the event with. To submit requests for meetings/events sponsored by a student organization/university department, you must be the Primary Contact and/or have officer rights.

3. Hover over the organization icon, and a drop-down box will appear. Choose “Events.”

4. Select the blue box, “CREATE EVENT.”

5. Enter Event Details

Enter the event details. Use the description to advertise your event. Be sure to add other organizations that may be co-hosting the event.

6. Request your location

There are two options to request your location: 

• Add Location Manually:

  • Choose a date, then enter the start time and end time. Ensure that the start date and end date are the same.

  • Click the "LOCATION" button.

  • When prompted to show a map, choose “No I’d prefer to not show a Map." 

  • Type the location preference (Moseley Table, Van, off-campus travel/event, or on-campus meeting/event) in the “Location Name” box.

  • Click save.

    Example:
    

  • If you have multiple occurrences, choose "+ADD ANOTHER DATE."
    

• Add Reservation Request:

• Choose a date, then start time and end time. Ensure that the start date and end date are the same.
• Choose your setup/tear down times (must choose at least 1 minute).
• Click the blue button “BROWSE AVAILABLE ROOMS”.
• Type in the building or exact location in the search box (this includes vans & Moseley tabling tables). The room will populate if it is available during the time you have listed. There are some locations, due to their more complex nature of resources, that will not show up in the browse room feature. Those rooms include McKinnon Hall, Lakeside Conference Rooms, Oaks 212, and some outside locations. If your group would like to use these locations, you will need to use the “add location manually” button.
  
  Example:
  • 
     
    *Please pay attention to the capacity of each room. If your expected attendance exceeds the capacity of your requested room, we will not be able to reserve that room for you.

7. Choose the Event Visibility

In the drop-down, choose which group you would like to advertise to.

• The Public: This advertises the event as searchable by anyone in the world (This is also the default, so be careful).
• Students & staff at PhoenixCONNECT at Elon University: This advertises to the Elon University Community.
• Organization members: This advertises to the people on your roster. Invited users only advertise specifically to those you invite.

8. Complete the form making sure to choose the items that are relevant to your event/meetings.

Submission Processing

Submissions will be processed by the Moseley Front Desk staff. Multiple professional staff will review submissions for risks and policy adherence. An email from PhoenixCONNECT is sent stating the submission has started the review process. Some submissions take only a week to review and approve, while more complex submissions take weeks to approve. Location preferences are not guaranteed, although every effort will be made to accommodate requests.

Once approved, you will receive an email from PhoenixCONNECT stating its approval. If you choose Public or Elon Community in Event Visibility your event will automatically be featured on the PhoenixCONNECT Event Calendar.