Use OneDrive Online Web Access

Using OneDrive for Business through online web access is an incredibly easy and convenient way for faculty, staff, and students to access documents wherever they may be with an Internet connection. This page outlines how to access OneDrive for Business online, as well as helpful hints and tips in using OneDrive for Business online.

I. Access

1.) Go to www.elon.edu/office365 and sign in with your Elon credentials

2.) Select the OneDrive icon from the side rail on the left. If it’s not there, open the Apps Launcher at the top left (dotted  square box) to navigate to the OneDrive app 

 

3.) You now have access to the files in your OneDrive - Elon University  account

II. Creating New Files in OneDrive for Business

• You can create new organizational folders, Word, Excel, PowerPoint, OneNote, and Excel Survey documents directly from OneDrive for Business. To do so, perform the following.

1.) Click the New button

2.) Select the type of document you wish to create

3.) Your new document will open automatically in the online version of the document type you chose (Word, Excel, PowerPoint, or OneNote)

After you have created the document, you can navigate back to OneDrive for Business, where your file will appear automatically.

4.) To navigate back to OneDrive for Business, click the checkerboard icon in the upper left-hand corner

5.) Select 'OneDrive'

6.) Your document will now appear in OneDrive for Business!

III. Uploading files to OneDrive for Business online

• To upload files directly to OneDrive for Business online, there are two methods: you may manually upload the file, or you may drag-and-drop the file.

1.) To drag-and-drop a file, simply locate the file, click and drag the file onto the webpage

• The example above uses a file located on the computer's desktop.

2.) The document will appear in your Documents in OneDrive for Business online

 

Alternatively, you can upload files by clicking the 'Upload' button

1.) Select the file you wish to upload and click 'Open'

IV. Editing Files in OneDrive for Business online

You can edit select files online directly through OneDrive for Business. Simply select the file, which will open up in the appropriate online version of the program (available for Word, Excel, and PowerPoint documents only). Changes made in online versions of the application will save automatically and reflect in OneDrive for Business.

When you click on other file types (e.g., photos, music files, InDesign files), you will be prompted to save the file to your computer before you may open it (shown below):

V. Sharing Files

All files that you store in OneDrive for Business are private unless you decide to share them. You can easily share a file with everyone in your organization by placing it in the Shared with Everyone folder, for example. You can also share files with specified co-workers so you can collaborate on projects. If you’re signed-in to Office 365, you can even share with partners outside of Elon.

To share a file, perform the following:

1.) Either right-click the file you wish to share and select 'Share' (1) or click to the left of the file (a blue checkmark will appear) (2) and click the 'Share' button (3)

2.) Fill out the form, entering email addresses (1), selecting their permissions (2), include a message (3), require a user to sign-in to view (4), or simply get a link for the shared file (5), then click 'Share' (6)

3.) Users entered in the address box will receive an email providing them with information about the shared file!

VI. Syncing OneDrive for Business to your computer

To sync OneDrive for Business or a team site library, we recommend opening the library in a browser and selecting the Sync option.

1.) Click the Sync button

2.) Click 'Sync now'

3.) Your files will Sync to your computer, as shown below:

VII. Files Shared with You

To view files shared with you, simply click the 'Shared with me' link on the lefthand side of OneDrive for Business online.