Use Names in Informer Reporting

Definitions

Legal Name

  • Report writers requesting to use these fields will be approved by Registrar or Human Resources
  • Prefix - A title used before a person's name
  • First Name - Legal first name on faculty/staff member's Social Security card or student's Social Security card or FIN
  • Middle Name - Legal middle name on faculty/staff member's Social Security card or student's Social Security card or FIN
  • Last Name - Legal last name on faculty/staff member's Social Security card or student's Social Security card or FIN
  • Suffix - A group of letters that follows a person's full name and provides additional information about the person

Chosen Name

  • Familiar name for a person such as a nickname
  • The name that a person likes to be called if it is something other than the legal name
  • Used in all applications unless legal name is required
  • These name fields are built using logic that takes into account if the chosen and legal name fields are populated
  • These name fields supersede the legal name fields when populated and may be used for external reporting
  • Prefix
    • Not populated if the legal prefix is a gender specific prefix such as, Miss, Mr., Mrs., Ms., Mx
    • Legal prefix if legal prefix is non gender specific
  • First Name
    • Chosen first name if chosen first name is populated
    • Legal first name if chosen first name is not populated
  • Middle Initial
    • First initial of chosen middle name if chosen middle name is populated
    • First initial of legal middle name if chosen middle name is not populated
    • Not populated if chosen first name is populated AND chosen middle name is not populated
  • Last Name
    • Chosen last name if chosen last name is populated
    • Legal last name if chosen last name is not populated
  • Suffix
    • Not populated if chosen first name or chosen last name are populated
    • Legal suffix if chosen first name and chosen last name are not populated

Name fields in the Informer Person mapping

Prefix - The chosen name prefix for a person

First Name - The chosen first name for a person

Middle Name - The chosen middle initial for a person

Last Name - The chosen last name for a person

Suffix - The chosen name suffix for a person

Name fields in the Informer Person CC View mapping

FML Name - Combination of the Chosen First Name, Middle Initial and Last Name

FMLS Name - Combination of the Chosen First Name, Middle Initial, Last Name and Suffix

LFM Name - Combination of the Chosen Last Name, First Name and Middle Initial

LFMInitial Name - Combination of the Chosen Last Name, First Name and Middle Initial

Campus Name - Chosen First Name

Campus FL Name - Combination of Chosen First Name and Last Name

Campus LF Name - Combination of Chosen Last Name, First Name

Scenarios for Name Use

The scenarios below provide guidance for choosing name fields for reporting in different situations.

When extracting names for reporting externally about a person's campus activities such as press releases to hometown newspapers when students receive honors or for printing certificates for student achievement, use the chosen name fields.

When extracting names for communications with students, faculty and staff and internal University lists such as class rosters, major lists, or group membership use the chosen name fields.

When extracting names for compiling legal documents or reporting individual data to a government agency, obtain permission from the Registrar or Human Resources to use the legal name fields.

Scenarios of Name Fields

The scenarios below illustrate some different uses of the name fields.

Legal name only

Database:

  1. Legal Prefix Dr.
    • Informer Person mapping:
      • Prefix - Dr.
    • Informer Person CC View mapping:
      • FML Name - Donald F. Duck
  2. Legal First Name Donald
    • Informer Person mapping:
      • First Name - Donald
    • Informer Person CC View mapping:
      • FMLS Name - Donald F. Duck Jr.
  3. Legal Middle Name Fauntleroy
    • Informer Person mapping:
      • Middle Name - F.
    • Informer Person CC View mapping:
      • LFM Name - Duck, Donald F.
  4. Legal Last Name Duck
    • Informer Person mapping:
      • Last Name - Duck
    • Informer Person CC View mapping:
      • LFMInitial Name - Duck, Donald F.
  5. Legal Suffix Jr.
    • Informer Person mapping:
      • Suffix - Jr.
    • Informer Person CC View mapping:
      • Campus Name - Donald
      • Campus FL Name - Donald Duck
      • Campus LF Name - Duck, Donald

 

Legal name only with a chosen first name (nickname)

Database:

  1. Legal Prefix Dr.
    • Informer Person mapping:
      • Prefix - Dr.
    • Informer Person CC View mapping:
      • FML Name - Don Duck
  2. Legal First Name Donald
    • Informer Person mapping:
      • First Name - Don
    • Informer Person CC View mapping:
      • FMLS Name - Don Duck
  3. Legal Middle Name Fauntleroy
    • Informer Person mapping:
      • Middle Name
    • Informer Person CC View mapping:
      • LFM Name - Duck, Don
  4. Legal Last Name Duck
    • Informer Person mapping:
      • Last Name - Duck
    • Informer Person CC View mapping:
      • LFMInitial Name - Duck, Don
  5. Legal Suffix Jr.
    • Informer Person mapping:
      • Suffix
    • Informer Person CC View mapping:
      • Campus Name - Don
  6. Chosen First Name Don
    • Informer Person CC View mapping:
      • Campus FL Name - Don Duck
      • Campus LF Name - Duck, Don

 

Chosen first name

Database:

  1. Legal Prefix Dr.
    • Informer Person mapping:
      • Prefix - Dr.
    • Informer Person CC View mapping:
      • FML Name - Gabriella F. Duck
  2. Legal First Name Donald
    • Informer Person mapping:
      • First Name - Gabriella
    • Informer Person CC View mapping:
      • FMLS Name - Gabriella F. Duck
  3. Legal Middle Name Fauntleroy
    • Informer Person mapping:
      • Middle Name - F.
    • Informer Person CC View mapping:
      • LFM Name - Duck, Gabriella F.
  4. Legal Last Name Duck
    • Informer Person mapping:
      • Last Name - Duck
    • Informer Person CC View mapping:
      • LFMInitial Name - Duck, Gabriella F.
  5. Legal Suffix Jr.
    • Informer Person mapping:
      • Suffix
    • Informer Person CC View mapping:
      • Campus Name - Gabriella
  6. Chosen First Name Gabriella
    • Informer Person CC View mapping:
      • Campus FL Name - Gabriella Duck
      • Campus LF Name - Duck, Gabriella

 

Chosen first name and chosen last name

Database:

  1. Legal Prefix Dr.
    • Informer Person mapping:
      • Prefix - Dr.
    • Informer Person CC View mapping:
      • FML Name - Gabriella Goose
  2. Legal First Name Donald
    1. Informer Person mapping:
      1. First Name - Gabriella
    2. Informer Person CC View mapping:
      1. FMLS Name - Gabriella Goose
  3. Legal Middle Name Fauntleroy
    • Informer Person mapping:
      • Middle Name
    • Informer Person CC View mapping:
      • LFM Name - Goose, Gabriella
  4. Legal Last Name Duck
    • Informer Person mapping:
      • Last Name - Goose
    • Informer Person CC View mapping:
      • LFMInitial Name - Goose, Gabriella
  5. Legal Suffix Jr.
    • Informer Person mapping:
      • Suffix
    • Informer Person CC View mapping:
      • Campus Name - Gabriella
  6. Chosen First Name Gabriella
    • Informer Person CC View mapping:
      • Campus FL Name - Gabriella Goose
  7. Chosen Last Name Goose
    • Informer Person CC View mapping:
      • Campus LF Name - Goose, Gabriella

 

Chosen last name

Database:

  1. Legal Prefix Dr.
    • Informer Person mapping:
      • Prefix - Dr.
    • Informer Person CC View mapping:
      • FML Name - Donald F. Goose
  2. Legal First Name Donald
    • Informer Person mapping:
      • First Name - Donald
    • Informer Person CC View mapping:
      • FMLS Name - Donald F. Goose
  3. Legal Middle Name Fauntleroy
    • Informer Person mapping:
      • Middle Name - F.
    • Informer Person CC View mapping:
      • LFM Name - Goose, Donald F.
  4. Legal Last Name Duck
    • Informer Person mapping:
      • Last Name - Goose
    • Informer Person CC View mapping:
      • LFMInitial Name - Goose, Donald F.
  5. Legal Suffix Jr.
    • Informer Person mapping:
      • Suffix
    • Informer Person CC View mapping:
      • Campus Name - Donald
  • Nickname
    • Informer Person CC View mapping:
      • Campus FL Name - Donald Goose
  1. Chosen Last Name Goose
    • Informer Person CC View mapping:
      • Campus LF Name - Goose, Donald

 

Chosen first name (nickname) and chosen last name

Database:

  1. Legal Prefix Dr.
    • Informer Person mapping:
      • Prefix - Dr.
    • Informer Person CC View mapping:
      • FML Name - Don Goose
  2. Legal First Name Donald
    • Informer Person mapping:
      • First Name - Don
    • Informer Person CC View mapping:
      • FMLS Name - Don Goose
  3. Legal Middle Name Fauntleroy
    • Informer Person mapping:
      • Middle Name
    • Informer Person CC View mapping:
      • LFM Name - Goose, Don
  4. Legal Last Name Duck
    • Informer Person mapping:
      • Last Name - Goose
    • Informer Person CC View mapping:
      • LFMInitial Name - Goose, Don
  5. Legal Suffix Jr.
    • Informer Person mapping:
      • Suffix
    • Informer Person CC View mapping:
      • Campus Name - Don
  6. Chosen First Name Don
    • Informer Person CC View mapping:
      • Campus FL Name - Don Goose
  7. Chosen Last Name Goose
    • Informer Person CC View mapping:
      • Campus LF Name - Goose, Don

 

Details

Article ID: 78595
Created
Mon 5/20/19 2:30 PM
Modified
Fri 9/9/22 10:59 AM
Internal or External
External

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