Student Work Agreements

Any work agreement submitted by your supervisor can be accessed for acceptance via OnTrack.  

1. Current work agreements are listed in the top section of the page.
   • Work agreements are ordered by their Current Status.
   • If a work agreement has a status of PENDING/STUDENT then you may accept it for processing.
   • Click the Accept the Work Agreement button to accept the position.
2. Click the Work Agreement Status button to view work agreement details.
3. Current positions are listed in the bottom section of the page.
   • Click the Position and Wage History button to view the position and wage details.

• The work agreement details are at the top of the window.
• Please read the TERMS OF EMPLOYMENT carefully.
• Click the Submit Work Agreement button to accept the position.

• If you need to submit your I-9 form and/or have your visa information verified then you will receive an email with instructions.
  • Your supervisor is not able to complete the work agreement and submit it for approval until you have completed all tasks.
  • You are not eligible to begin working until the work agreement process has been completed.
• You will receive an email when a work agreement has been submitted for you by your supervisor and approved by Human Resources.
  • There may be a list of tasks you need to perform before you have access to the work agreement.
• You will receive an email when the work agreement process has been completed and you are eligible to begin employment.

May I begin working before the work agreement is completed?

No. To ensure Elon remains in legal compliance with applicable employment laws, you cannot begin to work until you receive an email from Human Resources indicating you are eligible to begin employment.

I am having issues with a work agreement

• For employment questions, please contact Human Resources at (336) 278-5668.
• For payroll questions, please contact Payroll at (336) 278-5284.
• For technical issues with OnTrack, please use the IT Self-Service Portal or call the Service Desk at (336) 278-5200.

What are the steps for entering a student work agreement?

• The supervisor enters the work agreement information in OnTrack and submits it to Human Resources for approval.
  • If the student needs to submit their I-9 form or have their visa information verified then both the supervisor and student will receive emails explaining the next step.
  • The work agreement status will be changed to HOLDING/STUDENT/I9, HOLDING/STUDENT/VISA or HOLDING/STUDENT/I9&VISA and the work agreement will not be able to proceed until the student completes all tasks.
  • Once the student has submitted their I-9 form and/or had their visa information verified then the work agreement is forwarded to Human Resources for approval.
  • IMPORTANT: Please double check the start date as the date may have been changed to match the I-9 form.
• Human Resources approves the work agreement.
• The student receives an email notifying them of the work agreement and any needed tasks they need to complete such as submitting their tax and direct deposit forms.
• The student accesses the work agreement in OnTrack, agrees to the terms of employment and accepts the position.
• The work agreement is processed in the Payroll system.
• The supervisor and student receive an email notifying them the work agreement has been processed and the student is eligible to begin employment.

What are the different statuses for a work agreement?

• PENDING/SUPERVISOR - The supervisor entered work agreement information
• HOLD/STUDENT/I9 - The supervisor submitted the work agreement but the agreement cannot proceed until the student submits their I-9 form
• HOLD/STUDENT/VISA - The supervisor submitted the work agreement but the agreement cannot proceed until the student has their visa information verified
• HOLD/STUDENT/I9&VISA - The supervisor submitted the work agreement but the agreement cannot proceed until the student submits their I-9 form and has their visa information verified
• SUBMITTED/HR - The supervisor submitted the work agreement to Human Resources for approval
• RAPID REHIRE - The supervisor completed the rapid rehire process
• PENDING/STUDENT - Human Resources approved the work agreement and the student is able to accept the work agreement
• HIRED - The work agreement has been processed in the Payroll system and the student is eligible to begin employment