Using Names in Informer Reporting

Definitions

Legal Name

  • Report writers requesting to use these fields will be approved by Registrar or Human Resources
  • Prefix - A title used before a person's name
  • First Name - Legal first name on faculty/staff member's Social Security card or student's Social Security card or FIN
  • Middle Name - Legal middle name on faculty/staff member's Social Security card or student's Social Security card or FIN
  • Last Name - Legal last name on faculty/staff member's Social Security card or student's Social Security card or FIN
  • Suffix - A group of letters that follows a person's full name and provides additional information about the person

Nickname - The name that a person likes to be called if it is something other than the first name. This is not a required field and is not populated for everyone.

Chosen Name

  • These name fields are most commonly used for transgender and gender non-conforming persons on campus but can be used in other circumstances
  • These name fields supersede the legal name fields when populated and may be used for external reporting
  • First Name - Chosen first name that a person goes by
  • Middle Name - Chosen middle name that a person goes by
  • Last Name - Chosen last name that a person goes by

Campus Name

  • Familiar name for a person
  • Used in all applications unless legal name is required
  • These name fields are built using logic that takes into account if the nickname, chosen and legal name fields are populated
  • Prefix
    • Not populated if the legal prefix is a gender specific prefix such as, Miss, Mr., Mrs., Ms., Mx
    • Legal prefix if legal prefix is non gender specific
  • First Name
    • Nickname if nickname is populated
    • Chosen first name if nickname is not populated and chosen first name is populated
    • Legal first name if both nickname and chosen first name are not populated
  • Middle Initial
    • Not populated if nickname is populated
    • First initial of chosen middle name if chosen middle name is populated
    • First initial of legal middle name if chosen middle name is not populated
  • Last Name
    • Chosen last name if chosen last name is populated
    • Legal last name if chosen last name is not populated
  • Suffix
    • Not populated if nickname, chosen first name or chosen last name are populated
    • Legal suffix if nickname, chosen first name and chosen last name are not populated

Name fields in the Informer Person mapping

Prefix - The campus prefix for a person

First Name - The campus first name for a person

Middle Name - The campus middle initial for a person

Last Name - The campus last name for a person

Suffix - The campus suffix for a person

Name fields in the Informer Person CC View mapping

FML Name - Combination of the Campus First Name, Middle Initial and Last Name

FMLS Name - Combination of the Campus First Name, Middle Initial, Last Name and Suffix

LFM Name - Combination of the Campus Last Name, First Name and Middle Initial

LFMInitial Name - Combination of the Campus Last Name, First Name and Middle Initial

Campus Name - Campus First Name

Campus FL Name - Combination of Campus First Name and Last Name

Campus LF Name - Combination of Campus Last Name, First Name

Scenarios for Name Use

The scenarios below provide guidance for choosing name fields for reporting in different situations.

When extracting names for reporting externally about a person's campus activities such as press releases to hometown newspapers when students receive honors or for printing certificates for student achievement, use the campus name fields.

When extracting names for communications with students, faculty and staff and internal University lists such as class rosters, major lists, or group membership use the campus name fields.

When extracting names for compiling legal documents or reporting individual data to a government agency, obtain permission from the Registrar or Human Resources to use the legal name fields.

Scenarios of Name Fields

The scenarios below illustrate some different uses of the name fields.

Legal name only

Database Informer Person mapping Informer Person CC View mapping
Legal Prefix Dr. Prefix Dr. FML Name Donald F. Duck
Legal First Name Donald First Name Donald FMLS Name Donald F. Duck Jr.
Legal Middle Name Fauntleroy Middle Name F. LFM Name Duck, Donald F.
Legal Last Name Duck Last Name Duck LFMInitial Name Duck, Donald F.
Legal Suffix Jr. Suffix Jr. Campus Name Donald
    Campus FL Name Donald Duck
    Campus LF Name Duck, Donald

Legal name only with a nickname

Database Informer Person mapping Informer Person CC View mapping
Legal Prefix Dr. Prefix Dr. FML Name Don Duck
Legal First Name Donald First Name Don FMLS Name Don Duck
Legal Middle Name Fauntleroy Middle Name LFM Name Duck, Don
Legal Last Name Duck Last Name Duck LFMInitial Name Duck, Don
Legal Suffix Jr. Suffix Campus Name Don
Nickname Don   Campus FL Name Don Duck
    Campus LF Name Duck, Don

Chosen first name

Database Informer Person mapping Informer Person CC View mapping
Legal Prefix Dr. Prefix Dr. FML Name Gabriella F. Duck
Legal First Name Donald First Name Gabriella FMLS Name Gabriella F. Duck
Legal Middle Name Fauntleroy Middle Name F. LFM Name Duck, Gabriella F.
Legal Last Name Duck Last Name Duck LFMInitial Name Duck, Gabriella F.
Legal Suffix Jr. Suffix Campus Name Gabriella
Nickname   Campus FL Name Gabriella Duck
Chosen First Name Gabriella   Campus LF Name Duck, Gabriella

Chosen first name with a nickname

Database Informer Person mapping Informer Person CC View mapping
Legal Prefix Dr. Prefix Dr. FML Name Gabby Duck
Legal First Name Donald First Name Gabby FMLS Name Gabby Duck
Legal Middle Name Fauntleroy Middle Name LFM Name Duck, Gabby
Legal Last Name Duck Last Name Duck LFMInitial Name Duck, Gabby
Legal Suffix Jr. Suffix Campus Name Gabby
Nickname Gabby   Campus FL Name Gabby Duck
Chosen First Name Gabriella   Campus LF Name Duck, Gabby

Chosen first name, chosen last name with a nickname

Database Informer Person mapping Informer Person CC View mapping
Legal Prefix Dr. Prefix Dr. FML Name Gabby Goose
Legal First Name Donald First Name Gabby FMLS Name Gabby Goose
Legal Middle Name Fauntleroy Middle Name LFM Name Goose, Gabby
Legal Last Name Duck Last Name Goose LFMInitial Name Goose, Gabby
Legal Suffix Jr. Suffix Campus Name Gabby
Nickname Gabby   Campus FL Name Gabby Goose
Chosen First Name Gabriella   Campus LF Name Goose, Gabby
Chosen Last Name Goose    

Chosen last name

Database Informer Person mapping Informer Person CC View mapping
Legal Prefix Dr. Prefix Dr. FML Name Donald F. Goose
Legal First Name Donald First Name Donald FMLS Name Donald F. Goose
Legal Middle Name Fauntleroy Middle Name F. LFM Name Goose, Donald F.
Legal Last Name Duck Last Name Goose LFMInitial Name Goose, Donald F.
Legal Suffix Jr. Suffix Campus Name Donald
Nickname   Campus FL Name Donald Goose
Chosen Last Name Goose   Campus LF Name Goose, Donald

Chosen last name and nickname

Database Informer Person mapping Informer Person CC View mapping
Legal Prefix Dr. Prefix Dr. FML Name Don Goose
Legal First Name Donald First Name Don FMLS Name Don Goose
Legal Middle Name Fauntleroy Middle Name LFM Name Goose, Don
Legal Last Name Duck Last Name Goose LFMInitial Name Goose, Don
Legal Suffix Jr. Suffix Campus Name Don
Nickname Don   Campus FL Name Don Goose
Chosen Last Name Goose   Campus LF Name Goose, Don

Details

Article ID: 78595
Created
Mon 5/20/19 2:30 PM
Modified
Fri 10/4/19 11:41 AM
Internal or External
External