Substitution Exception Form

The Substitution Exception form is used by Department Chairs to submit a substitution exception for a student.  The request is processed by the Registrar's Office and notification is routed to the appropriate Dean via email.  Once the submission is processed, the substitution is added to the student's degree audit and the student is notified via email.

To submit an exception, go to eDocs and click on the Substitution Exception Form in the Registrar section.

Note: You must be connected to Elon's network to access eDocs.  If you are off campus, then you can VPN using the "Off Campus VPN" section of VPN Connections instructions.  Please read the VPN Frequently Asked Questions for information about connecting to VPN on your mobile device.

An image of where to find the Substitution Exception Form

Complete the form

  • Type of Substitution/Exception
    • Choose "Individual Student Substitution" from the dropdown box
  • Your Department
    • Start typing the department name for a quick search
    • Choose your department from the list
  • Term
    • Choose the term from the list
  • Was this course taken abroad?
    • Choose Yes or No
  • Select Student
    • Start typing the student's name for a quick search
    • The student's name and email address is displayed to help choose the correct student
  • Enter the appropriate details for the following questions
    • What is being substituted and what degree requirement will be fulfilled?
    • Reason for substitution/exception
    • Please provide any additional information that may be helpful in degree audit programming (if applicable)

Image of Substitution Exception Form

Submit the form

To submit the form for approval, click the "Submit" button at the bottom of the form.

All forms submitted by you can be viewed in the Activity tab of eDocs.  The status of each submission is displayed under the name of the form.

Image of submit button

Refer the request

If further information is needed before approving the request, use the "History" and "Refer" buttons at the bottom of the form to forward the form and any questions to another individual.

  • Click on the "History" button at the bottom of the form
  • Enter your question in the "Comment" field
  • Click "Save"
  • The "History" button will have a red dot displayed if there are any comments added to the submissionImage of taskbar below the Substitution Form
  • Once any comments/questions are added to the "History" button, click on the "Refer" button at the bottom of the form
  • In the search box, start typing the person's name for a quick search
  • Once the correct person's name is in the search box, click "Send" to forward the submission

Image of an example using the 'Refer' button

Approve the request

To approve the submission, click the "Approve" button at the bottom of the form.

Image of taskbar with the 'Refer' button highlighted

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Article ID: 110451
Fri 6/19/20 10:33 AM
Tue 7/2/24 4:23 PM
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