Grade Change Form

Instructors use the Grade Change form to submit a grade change for a student in the following scenarios:

  • Changing an I grade to a different grade
    • Submission is sent to the registrar for processing
    • Once processed by the Registrar, the student is notified via email
  • Changing a non-I grade to a different grade
    • Once submitted, the Department Chair received an email with a link to the form
    • The Department Chair can add and review notes in the History and return to the instructor with questions
    • Once the Department Chair approves the submission then it is sent to the Registrar for processing
    • Once processed by the Registrar, the student is notified via email

To submit a grade change request, go to eDocs and click on the Grade Change Form in the Registrar section.

Note - you must be connected to Elon's network to access eDocs.  If you are off campus then you can VPN using the "VPN" section of Set Up VPN instructions.  Please read the VPN - FAQ for information about connecting to VPN on your mobile device.

Image of where to find the 'Grade Change' button

Complete the form

  • Select Student
    • Start typing the student's name for a quick search
    • The student's name and email address is displayed to help choose the correct student
  • Term course was taken
    • Choose the term from the list
  • Enter the appropriate details for the following fields
    • Subject
    • Course number
    • Section
    • Hours
    • Reason for grade change
  • Department
    • Start typing the department name for a quick search
    • Choose your department from the list
  • Grade changed from
    • Choose the grade from the list
  • Grade changed to
    • Choose the grade from the list

Image of the 'Grade Change' form

Submit the form

To submit the form for approval, click the "Submit" button at the bottom of the form.

Image of taskbar below with the 'Submit' button circled

All forms submitted by you can be viewed in the Activity tab of eDocs.  The status of each submission is displayed under the name of the form.

Image of Activity tab in eDocs

Add a comment

IMPORTANT - Any comment added in History will become part of the student's permanent academic record

  • If declining or returning a request then a comment needs to be added to the request
  • Click the "History" button at the bottom of the form
  • Make sure "Package History" is selected at the top of the window
  • Enter the comment in the "Comment" field at the bottom of the window and click "Save"
  • The comment should appear in the window as the last entry
  • When finished, close the History window
  • The "History" button will have a red dot displayed if there are any comments added to the submission

Image of History tab in eDocs

Submit a decision

Use the buttons at the bottom of the form to submit your decision.

Image of taskbar in eDocs

  • Approve
    • Approve the request
  • Decline
    • Request is declined and stopped
    • An email is sent to the instructor
    • Instructor does not have the option to edit the request for resubmission
    • Add a comment to the request indicating why the request was declined
  • Return
    • Request is incorrect and/or needs edits
    • Request is returned to the instructor and the same request can be resubmitted once edits are completed
    • Add a comment to the request indicating why the request was returned
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