Bulk Email Students Enrolled in a Moodle Course

This article explains how to send bulk emails to students enrolled in a Moodle course without needing to create a Contact List in Outlook. We will review two methods:

  • "Email all" method in OnTrack
  • CSV method in Moodle

"Email all" method in OnTrack

  • Log into OnTrack
  • Navigate to your course roster by selecting Daily Work>Faculty>Faculty overview

Sidebar menu with sections including Home, Employment, Academics, Daily Work, and Faculty. Faculty section is expanded showing 'Faculty Overview' link.

  • Select the course you'd like to email from the list

The Faculty Overview screen with listed courses. The course name is highlighted in red.,

  • Select "Email All." This will automatically copy all email addresses for current enrollments.

Section details for EDU*3050A: Teaching/Learning with Technologies, Fall 2025. Meets T/Th 8:00–9:40 AM in Mooney 210 and 202. Seats available: 16 of 33. Tabs for Roster, Attendance, and Grading, with an 'Email All' button highlighted.

  • Open Outlook, create a new email, and paste the email addresses into the "To" field.

CSV method in Moodle

  • Open Moodle and navigate to the course that you would like to email. 
  • Open the course and select the "Participants" tab.
  • Select all of the enrolled participants by clicking the checkbox underneath the name column.

Course participants list showing 4 users with names, email addresses, roles, groups, last access times, and active status. Checkboxes next to each name are selected."

  • Scroll to the bottom of the page. Select "With selected users..." and choose "Download data table as Comma Separated Values (.csv)"

Dropdown menu for selected users with options including Send a message, Add a new note, and download table data. 'Comma separated values (.csv)' option is highlighted.

  • This will download a CSV to your device. Open the CSV, and copy all of the email addresses in the email column. 

Spreadsheet showing course participants with columns for first name, last name, ID number, email address, and groups. The email addresses are selected.

  • Open Outlook, create a new email, and paste the email addresses into the "To" field.

 

 

 

 

 

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