Time Entry for Student Employees - FAQ

What if I don’t submit my time sheet on time?

You may not be paid on a timely basis. Electronic time reporting is a commonly used tool and familiarity with it will benefit you in future employment situations as either a staff member or supervisor. In order to be paid, your supervisor must submit a Payroll Manual Timesheet.

What if my supervisor is gone at the end of the payroll?

When away from campus and/or not able to perform their time approval duties, each supervisor should have another faculty or staff member assigned as a proxy who can review and approve your time. Contact your supervisor and ask them for their proxy's contact information.

What if I worked in an earlier pay period but didn’t record all of my hours and now the time sheet is not accessible?

Your supervisor will need to contact Renie Thompson in Payroll at 336-278-5284 and submit a Payroll Manual Timesheet for the missed pay. Students should record and submit hours worked during the correct time period. It is imperative that students do not “stockpile” hours in order to receive one lump sum payment.

Why did my time sheet disappear from the selection screen?

The period of time to enter time closes on the Monday following the last day of the pay period at 11:59 am.

What if I entered hours wrong?

During the pay period you can correct hours entered in error yourself. After the pay period has closed, you should contact your supervisor immediately for assistance. If your supervisor has already approved and submitted your time and it is after the deadline for supervisor approval; they will need to contact Renie Thompson in Payroll at 336-278-5284 for assistance.

What do I do if my position doesn’t show on the screen?

First, contact your supervisor for assistance and be sure your supervisor has approved your work agreement for this position. Next, contact Donna Boggs in Human Resources at 336-278-5560 to ensure your work agreement has been entered. Finally, contact Renie Thompson in Payroll at 336-278-5284 to ensure there are no other problems. Note that students will not be set up with access to Time Entry and should not be working until the work agreement is completed and submitted.

What if I am paid by stipend?

Stipend requests will be paid using the bi-weekly schedule. Contact Renie Thompson in Payroll at 336-278-5284 with any questions.

What if I do not submit my time sheet but my supervisor approves it?

A student will be paid if their supervisor approves the time sheet. Submitting your time sheet for approval is always the best process to follow. Approving the time sheet without the student’s signature is your supervisor's decision.

What if I do not work in a certain position anymore?

Contact the supervisor of that position and have them contact Renie Thompson in Payroll at 336-278-5284 or rthompson8@elon.edu on how to remove you from their list of student staff.

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Article ID: 77554
Mon 5/6/19 1:31 PM
Tue 7/2/24 4:21 PM
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